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1. Do I need a permit for a shed or fence?

Yes, a permit is required for either. Please call the Development and Engineering Services office at 937-898-3750 for a plot plan of your property and any other questions you may have.

2. What permits will I need for a swimming pool?

Building and electric permits are required for all in-ground pools, above ground pools, and storable pools capable of holding 24 inches or more water. Please contact our office at 937-898-3750 for more information.

3. I would like to put a deck or patio on the back of my home, now what?

A permit is required for both decks and patios. Please contact our office at 937-898-3750 for more information.

4. We would like to put a tent up for an event at our company. Will we need a permit?

Yes, all non-resident tents over 200 square feet require that a permit application and a site plan showing the location of the tent. Also required is the flame spread certificate as required by our Fire Department. along with any seating arrangements under the tent. Please contact our office at 937-898-3750 for more information.

5. If we are pouring a new driveway, will I need a permit?

The city requires a permit for driveways and work done in the right-of-way area (sidewalk and drive approach). Inspections are made before any concrete is poured. Please contact our office at 937-898-3750 for more information.

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1. How do I apply for a job with the City?

Jobs are posted to the Employment and Jobs page. 

2. How can I see the agenda for an upcoming City Council or Board meeting?

Agendas are uploaded to the Agenda Center on our website:  Agenda Center

Minutes from the meetings are posted to the same location, but only after they have been approved at the subsequent meeting.

You can subscribe to alerts from the Agenda Center by clicking the Notify Me option on the Agenda Center page.

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1. Where do I call for trash service?

Residents of Vandalia are provided with refuse collection. For more info regarding pickup in your neighborhood, call 937-898-3750. Every home receives a plastic bin for the recycling of glass, metal cans, cardboard, some plastics, and newspaper. These items are picked up along with household trash.

For specific questions regarding Rumpke pick-up policies, call 937-461-0004, extension 8755 for residential pick-up, and call 937-461-0004, extension 8756 for commercial pick-up.

See more options on Rumpke's Contact Us page.

2. When is large / bulk item pick up?

Whenever your regular trash is collected, pickup of extra-large trash items is available through the city’s contracted waste hauler, Rumpke. There is no additional charge for this service but homeowners must call Rumpke at least 48 hours in advance at 937-461-0004 to advise what items need to be removed. Additionally, monthly bulk drop-offs are available the second Saturday of each month from 8 am to 2 pm at the city garage, 97 Clubhouse Way. These drop-offs are limited to limbs, brush, and large construction materials. Please call 937-415-2349 for additional information or see more options on Rumpke's Contact Us page.

Rumpke has asked us to have residents who are disposing of mattresses to wrap them in plastic before they will be picked up as large trash.

3. Does the city provide yard waste removal?

Yes. Yard waste is collected along with other waste materials. There is no need to purchase additional bags or containers. Brush should be in bundles no larger than 2 feet by 4 feet with a yard waste bag attached. Limbs larger than 6 inches diameter will not be accepted.

Residents of Vandalia may also take brush, limbs, and trees that are smaller than 12 inches in diameter to:

Harris Sod & Seed
8890 Dog Leg Road
Dayton, OH 45414

Those using this free service must show proof of residency. For hours of operation, call Harris Sod & Seed at 937-313-8437.

4. Does the City have an income tax?

Yes. Vandalia has a local income tax of 2.0%. The tax is applicable to all residents of the city, to non-residents who work within the city, and to all businesses located or performing services within Vandalia. Taxable income includes all gross wages, salaries and other compensation, and all business net profits. Every resident and every business located or performing services within the city is required to file an annual return whether or not any income was earned or any tax is due.

Questions concerning the tax and/or assistance in preparing the tax returns may be directed to:

Vandalia Tax Office
333 James Bohanan Memorial Drive
Vandalia, OH 45377

You may call 937-415-2240 or toll-free call 866-898-5891. 

Office Hours

Monday through Friday
8 am to 5 pm

5. Does the Vandalia Butler School District have a school income tax

No

6. How do I register to vote?

If you’re 18 or older and a U.S. citizen, you can register at the Board of Elections, at all county libraries or schools, at the Human Services Department, or at the license bureau. Be sure to register at least one month in advance of the election in which you wish to vote. For more details, call the Montgomery County Board of Elections at 937-225-5656.

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1. When are utility bills mailed and when is payment due?

Utility bills are mailed at the end of every month and are due by the 15th of the following month. Failure to receive a bill does not relieve responsibility for payment.

2. Can I make a non-coupon payment through my bank?

Yes, however, we do not receive these payments electronically. The bank’s processing center mails us a physical check, so this payment method may take up to seven business days to reach us. We are not responsible for payments that are not received by the due date. We also offer an autopay option (PDF) that electronically debits your checking or savings account.

3. Is there a penalty for paying after the 15th of the month?

A penalty of 15% of the current balance is assessed for all customers.

4. What happens if my service is shut-off?

If full payment is not received by the delinquent due date, a $25 fee is assessed. If the service is terminated there shall be a $25 fee to restore service. Payment must be made at the Municipal Building by 1pm to have service restored the same day, otherwise service will be restored the next business by appointment only. Someone MUST be home for service to be restored.

5. How are secondary meters billed?

Residents whose homes have a secondary meter are only billed for their actual usage on that meter. Any usage over the next unit of water (one thousand gallons) will generate a bill. 

6. What is a pool credit and how do I receive the credit?

A pool credit is a reduction in sewer and waste water treatment charges when a customer fills a swimming pool.  This credit is available once annually to each resident filling a swimming pool of at least one thousand gallons. The credit is issued, provided the Water Division has been notified of the pool filling prior to billing. The sewer and wastewater treatment charges are reduced by the excess of the average of the prior 12 months of consumption. The application for the pool credit is available on the website or call 937-415-2231.

 

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1. How do I check for a leak?

On the lens of your water meter, there is a built-in leak detector. It looks like a red triangle or asterisk. If it rotates while you are not using water, then you are losing water somewhere. The most likely places for a leak are your toilets and faucets.

2. What if I discover that I have a leak?

Residents are encouraged to contact a licensed plumber to discuss issues with leaks.

3. What is a pool credit and how do I receive the credit?

Sewer and wastewater treatment credit are available on a one time only per season to residents filling a swimming pool of at least one thousand gallons. The customer must notify the Utilities Division prior to filling the pool at 937-415-2231 and to complete and submit the application for pool credit (PDF). Customers with pit meters and no access to read the meter must provide the Utility Division with the pool dimensions.

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1. Is there a deposit required in order to have service in my name?

The City ordinance requires a $100 deposit for a non-property owner.

2. What do I do if I am moving to or from the City?

You must notify the Utility Division at 937-415-2231 to schedule a final read on your utility account, failure to move without notice will create a delinquent account and fees, Additionally, new residents must contact the Utility Division to set up an account.

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1. How can I obtain information on a defendant or particular case?

Basic information is on this website and can be accessed by name and/or case number.  To obtain a certified copy of the Court’s Entry a written request can be submitted to the Clerk’s office. If you desire information regarding the disposition of a case without the Court’s Entry, you may contact the Clerk’s office; for court dates, you may contact the Assignment office.

2. What methods of payment does the Court accept?

In the Traffic and Criminal Divisions, payments may be made by:

• Payment by telephone
• Visa MasterCard American Express
• Debit card (containing a Visa or MasterCard logo)
• Online
• Money order
• Certified check
• Cash

In the Civil Division, payments can be made by:

• Money order
• Certified check
• Cash
• Visa
• MasterCard or American Express

3. How can I obtain a copy of the Local Rules of the Court?

A copy of the Municipal Court Local Rules is posted on this website, or you may obtain a copy, at no charge, by making your request through the Clerk’s office.

Municipal Court Local Rules

4. Does the Court have pay plans available to make payments on fines and costs?

All court costs are due at the time of your court date or within one week thereof. Fines may be paid by signing a pay agreement. The agreement requires the following:

• The Court be informed of any change of address
• Payments must be made on a timely basis. If for any reason you cannot make a payment, please contact the Court IN PERSON so other arrangements can be made
• No personal checks accepted. Cash, money order, certified check, VISA, MasterCard, American Express, or online payments are acceptable forms of payment.

5. What is an FRA Suspension?

An FRA (Financial Responsibility) Suspension is when one’s driver or commercial license or permit, or nonresident’s operating privilege, has been suspended or revoked pursuant to Chap. 4509 Ohio Revised Code, which states that you must have financial responsibility insurance.

6. How can I obtain a valid operator’s license after a Court imposed license suspension?

A Court suspension could consist of one of the following:

• Imposed by the Judge
• Mandatory state suspensions for certain traffic offenses
• Failure to pay fines
• Failure to appear 

The procedure to obtain a valid license is dependent upon which suspension was imposed. You should contact an attorney or the Clerk’s office depending on the severity of the suspension.

7. How can I obtain occupational driving privileges on a 12-point License Suspension?

A Petition for occupational driving privileges is available through the Civil Division of the Clerk’s office. The Petition must be filed with a copy of the notice of suspension from the BMV, current proof of insurance, proof of employment on company letterhead, and certification that a remedial driving course has been completed. A filing fee of $150, payable in cash, money order, Visa, MasterCard or American Express is required at the time of filing.

8. How can I obtain occupational driving privileges on an Administrative License Suspension?

A Petition for occupational driving privileges is available through the Civil Division of the Clerk’s office. The Petition must be filed with current proof of insurance, proof of employment on company letterhead and a filing fee of $150.00, payable in cash or money order, or a Visa, MasterCard or American Express.  

9. How many points are on my driving record?

The number of points accumulated on a person’s driving record can be found by contacting the Bureau of Motor Vehicles.

10. How can I contact the Bureau of Motor Vehicles?

The Bureau of Motor Vehicles can be reached at 614-752-7600.

11. What is the procedure for filing a Small Claims case?

A Small Claims Petition can be obtained by contacting the Clerk of Courts. To file a Small Claims case you need to have the name and complete address of the person or people you wish to file against. If the territorial jurisdiction of your case is in question, you may verify it with the Clerk’s office. No Small Claims case may be filed for an amount greater than $6,000.00.

12. Does the Court have a mediation program?

A mediation program is available through Small Claims Court. Petitions for Small Claims are referred to mediation unless one or more of the parties involved are located outside the State of Ohio.

13. Does the Court offer a diversion program?

A diversion program is available for first time OVI offenders, after being screened by the Probation Department.

Probation Department Page