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Promo Group Confirmation

  1. Conditions of Agreement

    1. Use of City of Vandalia property in the Vandalia Recreation Center (VRC) is subject to all pertinent state laws, City ordinances, Health Department and City of Vandalia Parks and Recreation Department rules and regulations. 2. All VRC rules, policies, and guidelines for each area must be fully understood and adhered to by all members of the promotional group. 3. The holder of this agreement will be responsible for damage to the City of Vandalia property from use herein. 4. The holder of this agreement is responsible for the actions of any individual included in their group including damages to the facility or property of the VRC. 5. The City and its officers shall be free from any liability for damages to persons or property resulting from the issuance of this agreement. 6. In consideration of the City of Vandalia granting the permission to engage in the recreation activities with the VRC, the undersigned hereby waives, releases and holds harmless and indemnify the City of Vandalia, its employees, agents and contractors for any and all claims. 7. Adults chaperoning youth groups and students must be present in all areas of group utilization and supervise their group confirming they are following all rules and regulations; this includes the locker rooms. 8. Due to limited space in the lobby, if the group wants to eat as a group inside the VRC, arrangements must be made prior to signing this Agreement. 9. Any additional needs/requests must be made at the time of signing this contact. 10. Due to additional staffing costs of promotional groups, please contact the Vandalia Recreation Center no later than 5 days prior to your rental if you wish to cancel your promotional group reservation. 11. The holder of this agreement, approves that any violation of this agreement may cause for the immediate removal from the Vandalia Recreation Center and may have an effect on any future agreements with the Vandalia Recreation Center.

  2. Cancellations and Refunds
    1. Cancellations must be requested in writing ten days prior to the date of the rental to receive a full refund, minus a $5.00 administrative fee. If the refund request is made nine to two days prior to the rental date, 20% of the rental fee will be forfeited. If the refund request is made less than two days prior to the rental date, no refund will be issued. 2. Transfers to another date may be permitted according to availability and could be subject to a $5.00 administrative fee. 3. Cancellation and/or administrative fees may be waived if written documentation of illness, injury, family emergency, relocation or other reason is submitted and approved by the Recreation Coordinator. 4. No cancellation fee will be assessed if VPRD cancels rental due to weather or other extenuating circumstance.
  3. I have read and understand the conditions and rules above.*
  4. I acknowledge and agree to date, time, and fee on receipt attached to email.*
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