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Gymnasium Rental Confirmation

  1. Gymnasium General Guidelines
    • All participants must wait in the Vandalia Recreation Center (VRC) Lobby until the gymnasium has been cleared by the Manager on Duty. • No food or drinks are permitted past the Front Desk with the exception of water and sports drinks. • No dunking or hanging on rims or nets. • Shirts and shoes are required. Shoes that mark the floor are prohibited. • No fighting or spitting.
  2. Rules and Guidelines for Baseball/Softball Rentals
    • Proper gym shoes required. • Only foam training balls or whiffle balls are to be used. • A hitting net is required for any batting practice. • Please be cognizant of the glass windows/doors as well as the gym lighting.
  3. Conditions of Agreement
    1. Use of the City property in the Vandalia Recreation Center (VRC) is subject to all pertinent state laws, City ordinances, Health Department and City of Vandalia Parks and Recreation Department regulations. 2. The City and its officers shall be free from any liability for damages to persons or property resulting from the issuance of this agreement. 3. The holder of this agreement will be responsible for the actions of any individual included in their group including damage to the City of Vandalia property from use herein. 4. The holder of this agreement is responsible for the actions of any individual included in their group including damages to the facility or property of the VRC. 5. Masks are required for guests ages 11 and over while in the party room, lobby, locker rooms and hallways of the center 6. Adults chaperoning youth groups and students must be present in all areas of group utilization and supervise their group confirming they are following all rules and regulations. 7. It is the responsibility of the holder of this agreement to relay all VRC rules, policies and guidelines to each member of their group. Please see attached document(s) for the rules and regulations for each specific area. 8. No alcoholic beverages are permitted on the premise. 9. Payment of the Climbing Wall rental fee is due ten (10) days from submission of signed rental agreement. (Submission of the signed rental agreement confirms your rental.) Failure to pay will result in cancellation of the reservation. a. Payment can be made by cash, check (made payable to the City of Vandalia) or in person or over the phone by credit card (Visa, Master Card, American Express or Discover). 10. If the holder of this agreement wants to cancel their rental, the cancellation must be requested in writing three (3) days prior to the date of the rental to receive a full refund, minus a $5.00 administrative fee. If the refund request is made less than ten days prior to the rental date, no refund will be issued. a. If a cancellation request is made less than ten days prior to the rental and written documentation of illness, injury, family emergency, relocation or other reason is submitted and approved by the Recreation Coordinator, a full refund minus a $5.00 administrative fee will be considered. b. No cancellation fee will be assessed if VPRD cancels rental due to weather or other extenuating circumstance. 11. The holder of this agreement, approves that any violation of this agreement may cause for the immediate removal from the VRC and may have an effect on any future agreements with the VRC.
  4. Cancellations and Refunds
    1. Cancellations must be requested in writing ten days prior to the date of the rental to receive a full refund, minus a $5.00 administrative fee. If the refund request is made nine to two days prior to the rental date, 20% of the rental fee will be forfeited. If the refund request is made less than two days prior to the rental date, no refund will be issued. 2. Transfers to another date may be permitted according to availability and could be subject to a $5.00 administrative fee. 3. Cancellation and/or administrative fees may be waived if written documentation of illness, injury, family emergency, relocation or other reason is submitted and approved by the Recreation Coordinator. 4. No cancellation fee will be assessed if VPRD cancels rental due to weather or other extenuating circumstance.
  5. I have read and understand the conditions and rules above.*
  6. I acknowledge and agree to date, time, and fee on receipt attached to email.*
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