Form Center

By signing in or creating an account, some fields will auto-populate with your information and your submitted forms will be saved and accessible to you.

Aquatics Center Confirmation

  1. Conditions of Agreement
    1. Use of the City property in the Vandalia Recreation Center (VRC) is subject to all pertinent state laws, City ordinances, Health Department and City of Vandalia Parks and Recreation Department regulations. 2. The City and its officers shall be free from any liability for damages to persons or property resulting from the issuance of this agreement. 3. The holder of this agreement will be responsible for damage to the City of Vandalia property from use herein. 4. The holder of this agreement is responsible for the actions of any individual included in their group including damages to the facility or property of the VRC. 5. Masks are required for guests ages 11 and over while in the party room, lobby, locker rooms and hallways of the center 6. Adults chaperoning youth groups and students must be present in all areas of group utilization and supervise their group confirming they are following all rules and regulations; this includes the locker rooms. 7. It is the responsibility of the holder of this agreement to relay all Vandalia Recreation Center rules, policies and guidelines to each member of their group. Please see attached document(s) for the rules and regulations for each specific area. 8. No alcoholic beverages are permitted on the premise. 9. No nails, staples, scotch tape, or paste shall be used for decorating furnishings or areas. No exceptions. 10. Any additional needs/requests, such as audio visual equipment, must be made at the time of signing this contact. 11. Payment of at least 25% of the rental fee is due ten (10) days from submission of signed rental agreement. (Submission of the signed rental agreement confirms your rental.) Failure to pay will result in cancellation of the reservation. a. Payment can be made by cash, check (made payable to the City of Vandalia) or in person or over the phone by credit card (Visa, Master Card, American Express or Discover). 12. The remaining balance is due no less than ten (10) days prior to the date of your rental. 13. If the holder of this agreement wants to cancel their rental, the cancellation must be requested in writing ten days prior to the date of the rental to receive a full refund, minus a ten percent administrative fee. If the refund request is made less than ten days prior to the rental date, no refund will be issued. a. If a cancellation request is made less than ten days prior to the rental and written documentation of illness, injury, family emergency, relocation or other reason is submitted and approved by the Recreation Coordinator, a refund up to 75% may be considered. b. No cancellation fee will be assessed if VPRD cancels rental due to weather or other extenuating circumstance. 14. The City of Vandalia reserves the right to deny the use of the Recreation Center based on the past behavior of the group while using the facility and/or where a group repeatedly fails to keep their reservation, thereby denying its availability to other groups.
  2. Aquatic Center Rules
    1. Children 4 years of age and younger must be accompanied in the water, at arm’s reach by a responsible individual, 16 years of age or older. Each responsible individual may accompany a MAXIMUM of 2 children that are 4 and under. Children ages 5-8 years of age must be accompanied by an individual (16 years of age or older) in the Aquatic Center area. 2. For the safety and health of our patrons, appropriate swim attire (swim trunks with liner AND drawstring/one or two piece bathing suite is required to utilize the pool. No street clothes (athletic apparel, cut off shorts, etc.) will be permitted. 3. T-shirts are prohibited unless specifically designed for aquatic use (i.e. Dry-Fit or wetsuit shirts). Any and all requests for exemptions MUST be communicated to the Aquatics Supervisor prior to entry into the Aquatic Center. 4. Infants/toddlers must wear swim diapers and/or securely fitted rubber pants. 5. Only U.S. Coast Guard (USCG) approved life jackets and floatation devices are permitted. 6. Use of specific areas of the pool may be restricted due to aquatic programming. 7. Water slide use is limited to those patrons 48 inches or taller. Slide availability is not guaranteed. 8. Special rules governing the use of the lap pool and water slide will be posted and enforced. 9. The vortex must be entered at the opening; no sliding or jumping from the pool deck. 10. No running on the pool deck. 11. No food or drink, with the exception of water, will be permitted in the Aquatic Center. 12. All guests must be completely dried off and clothed before leaving the locker area. 13. The aquatic schedule is available at the VRC or online at www.vandaliareccenter.com. 14. Chaperones must accompany all members of their group in the locker rooms and Aquatic Center at all times. 15. It is the chaperones responsibility to supervise all guests in your party/group. 16. The lifeguards have the right to address any behaviors or activities that may not be listed but are deemed unsafe or unhealthy in any manner.
  3. Locker Room Rules
    1. Locker rooms are located across from the gymnasium and are available to change into swim attire; changing clothes in the restrooms or party rooms is prohibited. 2. Children 3 years of age and older must use gender appropriate locker room or Special Accommodations Locker Room. 3. Children 6 years of age and younger must be accompanied by another responsible patron, at least 14 years of age. 4. Camera usage is not permitted in the locker rooms. 5. All guests must be dried off and clothed before leaving the locker area. 6. Please report any suspicious behavior to a staff member. 7. Locks must be removed from non-rented lockers prior to facility closing each day. VRC staff will cut off all remaining locks and place the contents in the lost and found. 8. We recommend that you do not bring valuables into the VRC. Locking valuables in a locker will increase safekeeping.
  4. Cancellations and Refunds
    1. Cancellations must be requested in writing ten days prior to the date of the rental to receive a full refund, minus a $5.00 administrative fee. If the refund request is made nine to two days prior to the rental date, 20% of the rental fee will be forfeited. If the refund request is made less than two days prior to the rental date, no refund will be issued. 2. Transfers to another date may be permitted according to availability and could be subject to a $5.00 administrative fee. 3. Cancellation and/or administrative fees may be waived if written documentation of illness, injury, family emergency, relocation or other reason is submitted and approved by the Recreation Coordinator. 4. No cancellation fee will be assessed if VPRD cancels rental due to weather or other extenuating circumstance.
  5. I have read and understand the conditions and rules above.*
  6. I acknowledge and agree to date, time, and fee on receipt attached to email.*
  7. Leave This Blank:

  8. This field is not part of the form submission.