Vandalia

RECORDS MANAGEMENT

     EMS Reports (Medical Services Rendered)

               Submit a written letter of  request for record or the completed  form provided  by the Department.
               You are not required to put the request in writing; however, by doing so it can assist in accessing
               and defining the information requested.
               Patient - requires photo identification.
               Parent may pick up a report with birth certificate (of child) and picture ID (of parent).
               Legal representation should provide a release of information signed by the patient.

     FIRE Reports (No Medical Services Rendered)

               Submit a written letter of request  for record or  the completed form  provided by  the Department.
               You are not required to put the request in writing; however, by doing so it can assist in accessing
               and defining the information requested. 
               Fire  reports are  public record,  and anyone  can request  a fire  report with  the exception  of  an
               associated  casualty  report  -  this  is  subject  to  the  same  criteria  as  an EMS  report or a fire
               report that is involved in a criminal investigation. 
               Fire reports will be provided as soon as the investigation has been completed and recorded.

     Any of the following information is helpful to process a request:

               Address/location of incident
               Date of incident
               Incident number
               Name of person
               Time of incident

Records  management  is  located  in the administration office of  Fire  Station #1,  8705  Peters  Pike, Vandalia, Ohio 45377. Business hours are Monday-Friday 8:30 a.m. - 4:30 p.m. The main phone number is 937-898-2261.

Note:   Records are not always  immediately  accessible. The Fire Division strives to  provide information within a reasonable period of time.    Mail requests should be expected to take 7-10 days.